What to include on a lash tech invoice
Lash clients value detail, and so does your calendar. Name the exact style on the invoice, such as classic, hybrid or volume, because it records what was applied and helps with the next fill.
- Studio name, address, contact and logo
- Appointment date and start time
- The set type and the fill window, for example "Fill (2 weeks)"
- Add-ons such as lash bath, bottom lashes or tinting
- Aftercare products sold, like cleanser and wands
- Deposit paid at booking and the balance due
- A line for the next appointment or rebooking window
A short note on the lash map or curl can save time next visit.
How to price your services
Lash pricing follows time. A full set can take two to three hours, a fill is shorter, and the gap between fills changes the price: a two-week fill costs less than a four-week fill because there is less to repair.
List a price per fill window so clients understand why a late visit costs more. Add a clear removal price and a different price for removing another artist's work, which takes longer. Track your time for a month. If volume sets take twice as long as classic, the price should not be only slightly higher. Keep supplies in mind too, since adhesive, lashes and tape are real costs.
When to send the invoice
Send the invoice on the day of the appointment, ideally while the client is still in the studio or right as she leaves. Lash clients usually pay at the end, so the invoice mainly acts as a receipt and a record.
The deposit invoice matters most. Send it as soon as someone books a full set or a long appointment, and treat the slot as held only once it is paid. Fills are easy to forget, so a note such as "Next fill due in 2 weeks" turns the invoice into a gentle rebooking prompt.
Payment terms that protect your business
Lash studios lose money mainly through late arrivals and empty slots, and the invoice is a good place to restate the rules.
- Ask for a deposit for full sets, often 20 to 30 percent
- State the late arrival policy, for example a 15 minute grace period
- Say what happens to fills booked outside the window, such as a full-set price after three weeks
- Mention that deposits are non-refundable inside 24 hours
- List the payment methods you accept
Pair the invoice with your lash consent form so the paperwork is complete from the first visit.
Common invoicing mistakes
A few errors show up again and again.
- Calling everything "lashes". Name the style so the fill price makes sense.
- Missing the fill window, which makes pricing look inconsistent to the client.
- Forgetting to credit the deposit, so the client is asked to pay twice.
- Not recording aftercare product sales.
- Rounding prices up informally at the till. Put the real price on the line.
- Sending the invoice days later, when the client no longer remembers the visit.
